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Team Administrator

Location: London
Location London
Mergefield Title {Mergefield Value}
Mergefield Title {Mergefield Value}

This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.

We are recruiting for a Team Administrator who will be an integral part of our London office.  The successful candidate will need a positive, ‘can-do’ attitude and be enthusiastic to take pride in this key support position. You will be responsible for providing effective and efficient administrative support. We are keen to recruit someone who is looking for longevity in a role and is experienced in providing high-level customer service.  This role requires working in the office five days a week.

•    Support the Office Manager in the running of the office and all associated areas, making sure that they are always kept in the best possible order, liaising with suppliers, other admin support, and Partners
•    Organise office meetings and booking of relevant meeting rooms, ensuring rooms are prepped and ready prior to these starting
•    Assist with onboarding – issuing new starters with keys/fobs, ensuring personnel have a locker, induction tours etc
•    Cover the reception at least twice per week, and additionally during lunch breaks and annual leave as needed. 
•    First Aider/Fire Warden – training will be provided
•    Effectively dealing with any office-related questions/queries from colleagues and visitors to the office
•    Raising invoices and assisting with debt chasing
•    Attending team meetings and minute taking, where necessary
•    Printing and binding documents/contracts
•    Preparing presentations
•    Setting up jobs, arranging purchase orders, opening submissions, and projects on Workspace
•    Arranging team socials
•    Assisting with fee letters, reports, formatting, and typing for the team
•    Updating contact lists and directories
•    Booking train tickets and travel
•    Managing PPE for the teams
•    Working closely with project leads to aid data entry for the team in Workspace
•    Assist the team with expenses where applicable
•    Book travel and accommodation both nationally and internationally where required
•    Order lunches, office stationery, and kitchen supplies
•    Making drinks for clients and organising refreshments
•    Assist the Office Manager with various ad-hoc tasks to promote a positive culture and a well-presented office

Skills

•    Proficient knowledge and demonstrable experience with all MS Office suite-based software, including Outlook, Word, Excel, Teams, etc
•    Excellent communication skills & telephone manner
•    Well-presented with an exceptional, friendly, and professional approach
•    Good at problem solving with a ‘get it done’ attitude
•    Excellent time management skills
•    Naturally organised with a high attention to detail
•    Self-motivated, proactive team player who is dedicated to providing solid support

We are Ridge, a Built Environment Consultancy. We help our clients transform the quality and sustainability of the built environment.

Our 1,000+ people bring a vast range of skills, delivering a professional mindset, gritty discipline and a genuine passion to every one of the thousands of projects they undertake each year. They’re the foundation of our success - they drive our vision, embody our values and separate us from the competition.

Come and join us if you’re hungry to be part of an exceptional team - if you put quality first - if you’re motivated by ingenuity and if you’re always aspiring to be the very best.

Ridge core values 1. Quality and reliability Pressing for superior results - every time. 2. Agile and flexible Deep listening, a true understanding and workable, bespoke solutions in response. 3. Proactive and creative One step ahead, we dare to imagine a brighter world. 4. Entrepreneurial and dynamic Our inner spirit for learning, discovery and innovation inspires opportunities.

The benefits package we have put together for you supports every aspect of your life.

Annual
leave

A healthy holiday allowance that starts at 25 days pa, plus the option to buy, carry over or sell.

Community
spirit

You can take three volunteering days each year to spend time on causes close to your heart.

Mental
health

Mental Health First Aiders are here to support you, backed up by Unum’s Help@hand app.

Financial benefits

A path to peace of mind: life assurance, pension scheme and income protection.

Physical
wellbeing

Your health is a priority for us too, so we offer medical insurance, private GP access and discounted gym membership.

Flexible
working

Our flexible approach to hybrid working is there to suit you, your family and your team.

Career development

A pathway at Ridge that’s focused on your professional, personal or educational aspirations.

Extra
benefits

Performance bonus, car allowance and more based on your role - and progression.

We believe that everyone performs their best when they feel like they belong and can be their true selves at work. As an equal opportunities’ employer, we will support you to ensure you have everything you need to be successful and achieve your best in your career at Ridge. If you’d like to discuss accessibility, accommodations or adjustments during your application and selection process, please contact us at workwithus@ridge.co.uk and we will work with you to ensure you feel included and supported.

A polite note to Recruitment Agencies
We enjoy great relationships with our agency partners within our framework, and fully believe in the value of a blended approach to finding the best talent. However, we are recruiting for this role directly and aren’t seeking support from agency partners at this time – any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownerships on any introduction that you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.

We are committed to nurturing strong partnerships within our agency framework, but there are occasions where we looking to enlist the help of others. If you would be interested in working with us in the future, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.

A polite note to recruitment agencies

We are recruiting for this role directly and aren’t seeking support from our agency partners. Any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownership on any introductions you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.
If you are a recruitment agency who doesn’t currently work with Ridge but would like to, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.

We are recruiting for this role directly and aren’t seeking support from our agency partners. Any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownership on any introductions you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.

If you are a recruitment agency who doesn’t currently work with Ridge but would like to, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.

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Closing

in X days

{Expiry}