Office Administrator
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
Your opportunity
What’s the Opportunity
We have an opportunity for a proactive Administrator to join the Bristol office. This is a very busy and varied new role and ideal for someone who thrives in delivering a high level of support within a dynamic and driven team.
You will be working closely with the Office Partners as well as the wider Bristol teams and business. Due to the nature of this role you will be office based.
What you need to do to be effective in this role
- Establishing yourself as a key central contact within the office
- Supporting the facilities management aspects of the office, maintaining compliance records & notice boards, liaising with the wider business on compliance issues and ensuring our teams are aware of key information and changes
- Assisting with bids and marketing brochures
- Supporting with administration of orders & invoicing, devising & maintaining filing systems for the office etc
- Maintaining a safe and comfortable working environment for our teams and their guests
- Raising and managing invoicing and liaison with clients over payment.
- Provide administrative support to the key leaders of the Bristol office, and members of the wider senior team as required:
- Managing inboxes – sorting & responding to emails as appropriate, highlighting items for urgent attention and fielding speculative approaches
- Processing expenses and corporate expenditure
- Meeting and greeting internal & external guests at all levels of seniority
- Producing documents, reports and briefing papers – preparing hard and soft copy packs as required and in line with meeting schedules ensuring all correspondence and documents that are produced are accurate, grammatically correct, error free and comply with the company’s style
- Minute and action taking in meetings, and sharing post meeting as required
- Providing extensive diary management, ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business needs
- Organising meetings and events, coordinating with clients, suppliers and other parties and ensuring that the logistics are in place and that everything runs smoothly
- Be flexible to support the changing priorities of the business, the team and particularly the key leaders.
- Provide confidential project support, ensuring that governance and actions are managed, and that the relevant stakeholders are well supported and managed
The skills and experience you need to have for this role
- Be confident in communicating and working with people of all levels across the business
- An energetic character, with the ability to uplift, engage and motivate our teams creating positive experiences and impressions
- Wellbeing focused – with a willingness to become (if not already) a Mental Health First Aider & First Aider
- A proactive approach, with the ability to pre-empt the needs of the managers you support and allow them to focus solely on the tasks in front of them
- A naturally organised approach, with the agility and ability to manage multiple inboxes and balance multiple challenging diaries
- An ability to maintain a high level of confidentiality and trust
- A good working knowledge of facilities management and the construction/property industry would also be advantageous, but not essential
- Strong Microsoft Office skills, notably Word, PowerPoint & Excel, and an ability to work with high attention to detail, particularly in report writing, minute capturing and written communication
- Experience of invoicing processes.
About us
We are Ridge, a Built Environment Consultancy. We help our clients transform the quality and sustainability of the built environment.
Our 1,400+ people bring a vast range of skills, delivering a professional mindset, gritty discipline and a genuine passion to every one of the thousands of projects they undertake each year. They’re the foundation of our success - they drive our vision, embody our values and separate us from the competition.
Come and join us if you’re hungry to be part of an exceptional team - if you put quality first - if you’re motivated by ingenuity and if you’re always aspiring to be the very best.
- Quality
- THE CORNERSTONE OF OUR BUSINESS.
From concept to execution, our work is driven by passion, technical expertise and an uncompromising commitment to excellence - delivering solutions that stand the test of time. We don’t need - or want - to be the biggest. Just the best.
- Ingenuity
- AS STANDARD.
We question assumptions and look beyond the obvious - applying technical depth and creativity to solve problems that matter. We find better ways today, then improve on them tomorrow.
- Partnership
- BUILT ON TRUST. GROWN OVER TIME.
Since 1946, strong relationships have shaped everything we do. We listen, challenge with care, and stay with you for the long haul - turning shared goals into lasting impact.
- Aspiration
- THE FIRE IN OUR BELLY.
We start with a vision - then push the boundaries of what’s possible. With bold ideas and a clear view of the future, we turn ambitions into meaningful outcomes.
Your benefits
The benefits package we have put together for you supports every aspect of your life.
Annual
leave
Community
spirit
Mental
health
Financial benefits
Physical
wellbeing
Flexible
working
Career development
Extra
benefits
We believe that everyone performs their best when they feel like they belong and can be their true selves at work. As an equal opportunities’ employer, we will support you to ensure you have everything you need to be successful and achieve your best in your career at Ridge. If you’d like to discuss accessibility, accommodations or adjustments during your application and selection process, please contact us at workwithus@ridge.co.uk and we will work with you to ensure you feel included and supported.
A polite note to Recruitment Agencies
We enjoy great relationships with our agency partners within our framework, and fully believe in the value of a blended approach to finding the best talent. However, we are recruiting for this role directly and aren’t seeking support from agency partners at this time – any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownerships on any introduction that you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.
We are committed to nurturing strong partnerships within our agency framework, but there are occasions where we looking to enlist the help of others. If you would be interested in working with us in the future, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.
A polite note to recruitment agencies
We are recruiting for this role directly and aren’t seeking support from our agency partners. Any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownership on any introductions you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.
If you are a recruitment agency who doesn’t currently work with Ridge but would like to, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.
Note to recruitment agencies
We are recruiting for this role directly and aren’t seeking support from our agency partners. Any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownership on any introductions you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.
If you are a recruitment agency who doesn’t currently work with Ridge but would like to, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.
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