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Bid Portal Administrator

Location: Nationwide
Location Nationwide
Mergefield Title {Mergefield Value}
Mergefield Title {Mergefield Value}

This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.

We have an exciting opportunity for a Bid Portal Administrator to join a growing team of win professionals who work closely with technical colleagues across the business to secure new projects and drive growth. This is a new role within the organisation which will support our continued professionalisation of work winning approaches.

In this role, you will ensure the smooth-running of the tender tracking and intelligence gathering system within Ridge. You will be responsible for using our systems to identify and track new business opportunities and see that these are cascaded to the appropriate individuals across our UK business. You will also be actively involved in gathering client and market information to support teams in making informed decisions - whilst seeing that we embed insight into our Customer Relationship Management tool.

The individual could be based out of any of Ridge’s UK locations – with an expectation that they would typically be in the office a minimum of three days each week. Although based in a local office, the individual will work as part of a wider likeminded community of bid managers, coordinators and writers who are sharing best practice and driving improvement across the UK.

Ridge is a growing built environment consultancy that helps clients create better, more sustainable places for people to live, learn, work and play. We are committed to delivering outstanding service and providing our people with the support, opportunities and environment they need to thrive.

What You'll Do

The Bid Portal Administrator is an important role and will serve as a central hub across the UK. The role will report to the Director of Pursuits as we see that the company never misses an opportunity by:

  • Maintaining a matrix of key contact points across our client facing sectors, technical disciplines and offices to enable the distribution of market intelligence and tender notices across the business
  • Maintaining a log of CPV codes and keywords which match Ridge’s business interests which can be used to structure and refine searches – continuing to evolve this in line with our structure and growth
  • Using our business intelligence tool to monitor public and private sector contract opportunities, awards and market spend analysis – undertaking daily searches as required to support the business
  • Ensuring appropriate tender opportunities are identified, logged and communicated to the right people using the codes, key words and contact matrix so that no relevant information is missed
  • Seeing important client or opportunity information is entered / maintained within the tracker database and / or our Customer Relationship Management system to support timely decisions (eg bid / no bid)
  • Following-up with the teams with whom information has been shared to see that there is sustained momentum, clear ownership and timely decision-making – seeing that every opportunity is reviewed
  • Undertaking research into market, client or competitor information in response to requests from sector leaders, account managers, technical discipline leaders and framework managers
  • Providing day-to-day administrative support to the leaders of our strategic long-term framework contracts to help promote and manage these important contracts (internally and externally)
  • Acting as one of our ‘super users’ who support the roll-out, training day-to-day use and continued improvement of our Customer Relationship management System as a single source of truth
  • Producing monthly and quarterly reports to provide leadership teams with summary information about markets, opportunities and our bidding performance (eg win / loss ratios)
  • Continuing to challenge and drive improvement in our bidding and data management approaches as we make best use of information, support collaboration across teams and drive ongoing efficiencies

To succeed in this role, you'll have:

  • Experience in a similar role within a professional services, consultancy or construction environment
  • Excellent communication and interpersonal skills – building trusted relationships with stakeholders
  • A proactive mindset with the confidence to follow up actions and keep things moving
  • A self-motivated mindset driving personal organisation, time management and attention to detail
  • Resilience – the ability to deal with challenging and changing priorities in a fast-paced environment
  • The ability to work efficiently and meet deadlines with enthusiasm, determination and drive
  • Advanced IT skills – Microsoft Office - Outlook, Word, Excel and database / CRM software
  • Previous experience in monitoring procurement portals and tender platforms would be an advantage

Qualifications

  • APMP certification or an equivalent bid management qualification would be an advantage
  • Strong Microsoft Office skills, including Word and PowerPoint
  • Proficiency in relevant software / systems (CRM, knowledge management, AI etc)

We are Ridge, a Built Environment Consultancy. We help our clients transform the quality and sustainability of the built environment.

Our 1,400+ people bring a vast range of skills, delivering a professional mindset, gritty discipline and a genuine passion to every one of the thousands of projects they undertake each year. They’re the foundation of our success - they drive our vision, embody our values and separate us from the competition.

Come and join us if you’re hungry to be part of an exceptional team - if you put quality first - if you’re motivated by ingenuity and if you’re always aspiring to be the very best.

  • Quality
  • THE CORNERSTONE OF OUR BUSINESS.

From concept to execution, our work is driven by passion, technical expertise and an uncompromising commitment to excellence - delivering solutions that stand the test of time. We don’t need - or want - to be the biggest. Just the best.

  • Ingenuity
  • AS STANDARD.

We question assumptions and look beyond the obvious - applying technical depth and creativity to solve problems that matter. We find better ways today, then improve on them tomorrow.

  • Partnership
  • BUILT ON TRUST. GROWN OVER TIME.

Since 1946, strong relationships have shaped everything we do. We listen, challenge with care, and stay with you for the long haul - turning shared goals into lasting impact.

  • Aspiration
  • THE FIRE IN OUR BELLY.

We start with a vision - then push the boundaries of what’s possible. With bold ideas and a clear view of the future, we turn ambitions into meaningful outcomes.

The benefits package we have put together for you supports every aspect of your life.

Annual
leave

A healthy holiday allowance that starts at 25 days pa, plus the option to buy, carry over or sell.

Community
spirit

You can take three volunteering days each year to spend time on causes close to your heart.

Mental
health

Mental Health First Aiders are here to support you, backed up by Unum’s Help@hand app.

Financial benefits

A path to peace of mind: life assurance, pension scheme and income protection.

Physical
wellbeing

Your health is a priority for us too, so we offer medical insurance, private GP access and discounted gym membership.

Flexible
working

Our flexible approach to hybrid working is there to suit you, your family and your team.

Career development

A pathway at Ridge that’s focused on your professional, personal or educational aspirations.

Extra
benefits

Performance bonus, car allowance and more based on your role - and progression.

We believe that everyone performs their best when they feel like they belong and can be their true selves at work. As an equal opportunities’ employer, we will support you to ensure you have everything you need to be successful and achieve your best in your career at Ridge. If you’d like to discuss accessibility, accommodations or adjustments during your application and selection process, please contact us at workwithus@ridge.co.uk and we will work with you to ensure you feel included and supported.

A polite note to Recruitment Agencies
We enjoy great relationships with our agency partners within our framework, and fully believe in the value of a blended approach to finding the best talent. However, we are recruiting for this role directly and aren’t seeking support from agency partners at this time – any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownerships on any introduction that you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.

We are committed to nurturing strong partnerships within our agency framework, but there are occasions where we looking to enlist the help of others. If you would be interested in working with us in the future, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.

A polite note to recruitment agencies

We are recruiting for this role directly and aren’t seeking support from our agency partners. Any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownership on any introductions you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.
If you are a recruitment agency who doesn’t currently work with Ridge but would like to, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.

We are recruiting for this role directly and aren’t seeking support from our agency partners. Any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownership on any introductions you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.

If you are a recruitment agency who doesn’t currently work with Ridge but would like to, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.

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